fewer tools.
more event.
Your registration, ticketing, website, emails and programme. Bring the work together, and see what it could give back.
Compare your toolkitWhat’s in your toolkit?
Start with this example, then make it yours. All costs are AUD, excluding GST.
The tools you could bring together.
Select the event workflows you’d move. Enter only the annual spend you could actually cancel. The starting amounts are illustrative budgets, not provider prices.
Enter your annual software licence above, if you pay one. Add ticketing and processing fees below, without counting the licence twice. hey ema includes registration on every standard plan and charges no per-ticket fee. Your card processor still charges its fees.
Use your statements or quote. Count fees paid by you or your attendees consistently on both sides. If the same platform also covers other selected tools, split its spend across the rows once.
These are examples of overlapping event workflows. Keep organisation-wide CRM, accounting, office tools and specialist features you still need. Only count a shared subscription if moving the event work lets you cancel it.
And the hours between the tools?
A registration list of 1,000 people takes more work than a list of 100. Tell us what a typical event looks like, then adjust the minutes per task to match how your team works.
Your entered workload estimates 340 team hours freed up a year across 10 events. Only enabled tasks covered by your plan count. These are planning assumptions, not measured customer results.
Adjust the time assumptions Minutes per task
Work items × minutes saved × events ÷ 60 = annual hours. Count only the work you’d move, and each task once. Hours are for the whole team, not multiplied by seats. Extra time entered for hey ema reduces the estimate. Freed capacity stays separate from cash savings.
Your plan and usage.
Your selected workflows need ema crew. Bespoke inclusions and pricing are agreed by contract; talk to us for a tailored comparison.
Usage starts with an editable example for video, insights and messaging. Open the estimate below to change the volumes.
Estimated usage $2,818/year
Live hours count everyone connected. On-demand hours count viewers. A session or language-session covers up to two hours; split longer sessions. Voice includes text, so don’t count the same language twice.
Includes 20,000 emails and about 450 ema conversations per billing month, plus 50 GB. Email and AI are spread evenly across your active months; actual monthly peaks and conversation length change the bill. Allowances don’t roll over. Insights hosting is included for 12 months; viewing is metered. SMS counts 160-character segments. See every usage rate.
Setup, support and moving costs Optional services
The example includes $2,900 for launch. Launch plus is POA; launch bespoke is available to bespoke customers. Enter the setup scope you need, plus migration, overlap or training costs for the first year. Add any extra annual support, capture or delivery costs above what you already pay.
Less copying.
More connecting.
The saving starts with fewer subscriptions. The bigger change is how the work moves.
Update the programme once.
Keep speakers, sessions and event details connected instead of updating separate lists.
Keep people in the picture.
Bring registration, event communications and the attendee experience into the same workflow.
Carry the work forward.
Use attendance, reports and session content for follow-ups and your next event.
How we calculate the estimate
Annual cash saving = selected current subscriptions and ticketing fees − (hey ema plan × 12 + estimated usage + uncovered selected subscriptions + remaining card fees + extra annual support/delivery). First-year saving deducts setup and moving costs. Unselected subscriptions are outside both sides of the comparison.
Annual hours = the sum of work items per event × minutes saved per item × events per year ÷ 60, for enabled tasks covered by your plan. Reporting and handovers are counted once per event. CPD assumes one learning record per registration; adjust that task’s time or turn it off if it doesn’t apply. The monetary value of time = annual hours × your hourly rate. That represents capacity, not a reduction in payroll. Avoid counting the same activity in more than one task.
Examples are assumptions for you to edit. They aren’t competitor quotes, feature parity claims or measured time savings. No promotional discounts are applied. Bespoke needs an agreed quote. Review contract end dates, retained tools, required hardware, capture, delivery and support before making a buying decision.