Corporate event management software
Keep the brief, the team and the event connected.
Turn the brief into assigned work, track approvals and budgets, and connect invitations to attendance. Keep a clear record from planning to the final report.
Prepare the speaker rehearsal
The next operator can see the owner, brief and outstanding work.
Workflow illustration · sample data
Choose the plan around the work.
Start with the tools you need today. Crew includes Solo; Scale includes Crew. Here’s where the workflows on this page fit.
Bespoke inclusions are agreed by contract. Metered usage, integrations and any Fieldstate production or onsite help are priced separately.
See how the work connects.
Keep the delivery brief, audience and follow-up connected, with a clear owner for the next step.
Workflow illustrations use sample data. Module access, usage and delivery services depend on your plan and agreed scope.
Prepare the speaker rehearsal
Give the speaker rehearsal a named owner and deadline.
Workflow illustration · sample data
The challenge
Where this gets hard
These are the details that need clear owners, current information and a plan for what happens next.
The brief changes as work progresses
Scope decisions need to reach the people responsible for tasks, budgets and delivery.
Approvals hold up the next step
Copy, spending and supplier decisions need a named approver and a visible status.
Budget changes need context
Estimates, commitments and actuals need to be reviewed against the agreed scope.
Guest information arrives in stages
RSVPs, access needs and dietary requirements need to reach the delivery team.
The final report needs more than clicks
Campaign figures need attendance and engagement data to explain what happened.
Solution
How hey ema handles it
Connect the preparation, people and information behind each part of the event.
Turn the brief into a delivery plan
Assign tasks, deadlines and dependencies so people can see what they own and what is blocked.
Make approvals part of the work
Keep requests, decisions and comments alongside the relevant task or record.
Track the budget as scope changes
Compare budget scenarios, commitments and actuals using the financial modules your plan includes.
Collect the information delivery needs
Use registration forms for guest details, access needs and session choices.
Connect invitations to attendance
Use campaign and registration data to review which activity contributed to bookings and participation.
Carry accepted work into delivery
Where sales and quoting are enabled, use the accepted scope as the starting point for the project and budget.
Relevant tools
The tools that make it work
Choose the modules that support your event. Starting plans are shown below; Bespoke inclusions are agreed by contract. Metered services and Fieldstate delivery are scoped separately.
FAQ
Frequently asked questions
Check the preparation, access and delivery scope for your event.
With Fieldstate
Add experienced people where you need them.
Bring in advice, event assistance, experience design or onsite technical delivery. Add help around any plan, with responsibilities, equipment and fees agreed separately.
Talk through the brief and the tools behind it.
Look at invitations, registration and team tasks alongside any finance or supplier workflows. Compare your current costs and agree the scope you need.