Vendor Management
Onboard vendors with configurable compliance checklists, manage contacts across projects, and give suppliers a self-service portal for POs, invoices, and payments.
Capabilities
Everything your vendor workflow needs
Purpose-built tools, status signals, and collaboration patterns that keep the work moving without adding another disconnected system.
Configurable Onboarding
Set up category-specific intake forms and compliance checklists. Vendors upload insurance, sign agreements, and complete verifications before activation.
Compliance Tracking
Time-bound documents tracked automatically. Expiry reminders at 30, 14, and 7 days. Optionally suspend vendors when critical documents lapse.
Vendor Portal
Vendors log in to acknowledge purchase orders, submit invoices, track payment status, and complete onboarding. No email chains required.
Cross-Project Analytics
Lifetime spend, open commitments, per-project breakdowns, and category trends. One view across every project a vendor has worked on.
Contact Management
Multiple contacts per vendor with role-based portal access. Control who receives orders, who sees payments, and who manages the relationship.
Lifecycle Control
Draft, onboarding, active, suspended, offboarding, archived. Configurable offboarding with settlement checks and optional wind-down workflows.
Workflow
From onboarding to active supplier
Each step is designed to make ownership, status, and the next action obvious to the whole event team.
Create the vendor and assign a category
Add a vendor record, assign a category (Production, Catering, Venue, etc.), and the system loads the right onboarding config automatically.
Vendor completes onboarding
The vendor receives a portal invitation, fills in the intake form, uploads required documents, and signs any necessary agreements.
Approve and activate
Review submissions, approve checklist items, and activate the vendor. Compliance expiry tracking begins automatically.
Monitor and manage across projects
Track vendor spend, open POs, outstanding bills, and compliance status from the vendor detail page. Reuse vendors across any project without re-onboarding.
Connected features
Part of the full event operations system
These adjacent tools share the same event data, so teams can move between workflows without rebuilding context.
Get started
See how ema fits your next event
One platform for your entire event team, with packages that start from $499/month and scale around your event operations.