Financial Management
Purchase orders, bills, expense claims, payment runs, and cashflow forecasting. Both sides of your event budget in one place.
Capabilities
Everything your financial workflow needs
Purpose-built tools, status signals, and collaboration patterns that keep the work moving without adding another disconnected system.
Purchase Orders
Create, approve, and send POs to vendors. Track delivery against goods received notes with automatic quantity reconciliation.
Three-Way Matching
Match bills against purchase orders and goods received notes. Automatic variance detection flags discrepancies before payment.
Bills and Payments
Receive vendor invoices, route through approval workflows, generate payment schedules, and execute payment runs across multiple vendors.
Expense Claims
Staff and delegates submit reimbursement claims with receipt uploads. Approved claims flow into the same bill and payment pipeline.
Cashflow Projection
Revenue and expenditure payment schedules combined into one forecast. View by project or rolled up across the organisation.
PCO Margin Control
Per-line cost, markup, and charge prices. Dual-layer visibility controls so clients see charges while cost stays internal.
Recurring Billing
Subscriptions, retainers, and monthly services auto-generate bills on a configurable cadence. Optional auto-approval under threshold.
Budget Integration
Expenditure actuals appear alongside revenue in the same budget view. Income and expenses tracked per budget line without switching tools.
Time and Timesheets
Staff log time against projects and tasks. Billable time feeds cost, margin, and billing; utilisation reporting shows where the team's hours actually go.
Workflow
From setup to launch
Each step is designed to make ownership, status, and the next action obvious to the whole event team.
Raise a purchase order
Create a PO against a vendor, code line items to your budget, and route through approval. Once approved, send it to the vendor from ema.
Receive goods and match bills
Log what arrived with a goods received note. When the vendor sends their invoice, ema matches it against the PO and GRN automatically.
Approve and schedule payment
Bills route through configurable approval workflows. On approval, payment schedules are generated from vendor terms.
Run payments and track cashflow
Assemble payment runs, generate payment files, and reconcile completed payments. Cashflow projection shows what is coming in and going out.
Connected features
Part of the full event operations system
These adjacent tools share the same event data, so teams can move between workflows without rebuilding context.
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See how ema fits your next event
One platform for your entire event team, with packages that start from $499/month and scale around your event operations.