Skip to content

Exhibition management software

Sell the space. Get exhibitors ready.

Connect package sales, booth assignments, exhibitor requirements and the visitor experience. See what is sold, what is missing and what needs to happen next.

Book a callCalculate costs and hours
From package choice to ready exhibitor
NS
North StudioExhibitor record · Better Events Forum
North Studio · Booth B12
Exhibitor recordPublished floor plan
Booth location connected

The booth allocation connects the exhibitor to the published floor plan.

Workflow illustration · sample data

Follow the workflows

Choose the plan around the work.

Start with the tools you need today. Crew includes Solo; Scale includes Crew. Here’s where the workflows on this page fit.

ema solo
ema crew
ema scale

Bespoke inclusions are agreed by contract. Metered usage, integrations and any Fieldstate production or onsite help are priced separately.

Calculate costs and hoursBook a call about this workflow

See how the work connects.

Connect the package you sell with exhibitor preparation, the published floor plan and the people arriving.

Workflow illustrations use sample data. Module access, usage and delivery services depend on your plan and agreed scope.

From package choice to ready exhibitor
NS
North StudioExhibitor record · Better Events Forum
Selected packageExhibitor

Booth allocation
Event profile
Team passes

Example benefits set by the organiser
Package details

One agreed offer.

Keep the benefits and requirements with North Studio’s record.

Selected packageAgreement
Package selected

Keep the selected package with the exhibitor record.

Workflow illustration · sample data

Explore this outcome

The tools behind this workflow.

  1. 1. Choose packageExhibitor packages and salesFrom ema crew
  2. 2. Agree scopeContracts and e-signaturesFrom ema scale
  3. 3. Collect requirementsExhibitor managementFrom ema crew
  4. 4. Place on mapEvent floor plansFrom ema crew

The challenge

Where this gets hard

These are the details that need clear owners, current information and a plan for what happens next.

Sales and delivery need the same details

A package promise needs to reach the people preparing booths, branding and onsite requirements.

Missing documents delay preparation

Insurance, artwork and technical requirements need owners, deadlines and a clear status.

Floor plan changes affect the team

Booth moves need to stay connected to exhibitor records and the published visitor map.

Rebooking needs useful evidence

Attendance, engagement and agreed deliverables need context before a conversation about next year.

Solution

How hey ema handles it

Connect the preparation, people and information behind each part of the event.

Sell packages with a delivery record

Publish exhibition packages and track purchases, inventory and the requirements that follow.

Link exhibitors to their space

Assign booths on the floor plan and keep exhibitor details connected to the layout.

Give exhibitors a clear checklist

Use organiser-enabled portal access for documents, requirements, deadlines and requests.

Coordinate the build and opening

Assign setup tasks, track dependencies and keep delivery discussions beside the work.

Review commercial results

Bring sales and available engagement data into reporting. Distinguish confirmed results from estimates.

Relevant tools

The tools that make it work

Choose the modules that support your event. Starting plans are shown below; Bespoke inclusions are agreed by contract. Metered services and Fieldstate delivery are scoped separately.

Event marketing intelligence

Plan campaigns and review registrations, revenue and engagement alongside marketing signals. Keep the source of each result clear before deciding what to change.

From ema scale

Event floor plans

Plan the venue layout, assign exhibitors to booths and link rooms to the programme. Publish a searchable map to help attendees find their way.

From ema crew

Exhibitor management

Give exhibitors one place for deadlines, document uploads and questions. Track each requirement so your team can follow up with the right people.

From ema crew

Event portals

Let speakers upload files, exhibitors complete requirements and clients review progress. Set access around what each person needs to do.

From ema scale

Event documents

Keep event files organised, searchable and visible to the right people. Use version history to revisit changes. SharePoint co-editing requires Scale or an agreed bespoke integration scope.

From ema solo

Tasks and approvals

Assign work, set deadlines and route decisions for approval. Keep tasks beside the speaker, exhibitor or session they relate to, so handovers have context.

From ema solo

Event forms

Build forms that adapt to earlier answers, accept files and keep responses with the relevant speaker, exhibitor or event record.

From ema solo

Check-in and badge printing

Scan tickets, print badges and record session attendance. Give the desk team current attendee information and keep arrival records ready for reporting.

From ema solo

Event reporting and analytics

Build reports from event records, share dashboards and schedule exports. Use ema to help explain results and identify questions worth following up.

From ema solo

Event sales CRM and quoting

Track opportunities, build quotes and send proposals for signing. Turn won work into a project and budget, then record delivery time against what you sold.

From ema scale

Exhibitor packages and sales

Publish packages, show available booths and let exhibitors sign and pay online. Keep the agreed inclusions with the sale so delivery starts with a clear brief.

From ema crew

Event networking and meetings

Let attendees browse profiles, start conversations and arrange meetings around their availability. Put the meeting location with the booking so people know where to go.

From ema crew

Event team collaboration

Use comments, mentions and activity history to work through questions. Separate internal, client and review conversations so people see the discussion relevant to them.

From ema crew

FAQ

Frequently asked questions

Check the preparation, access and delivery scope for your event.

With Fieldstate

Add experienced people where you need them.

Bring in advice, event assistance, experience design or onsite technical delivery. Add help around any plan, with responsibilities, equipment and fees agreed separately.

Explore event servicesDiscuss Fieldstate support

Connect the sale with exhibitor delivery.

Show us your packages, floor plan and exhibitor requirements. We’ll work through Crew’s exhibition tools and any Scale workflows your team needs.

Book a callCalculate costs and hours
See plans and inclusions

Your privacy settings

We use essential cookies to run the site and optional analytics only if you say yes. You can read the Cookie Policy.