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Conference management software

Get the programme ready. Keep sessions on track.

Bring submissions, speaker preparation, scheduling and registration together. When the programme changes, your team can see what needs attention.

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From accepted talk to ready room
SC
Dr Sarah ChenDesigning better events
Accepted
Designing better eventsSarah-Chen-final.pptx

Session delivery

Session brief
Biography & headshot
Presentation checked
Room & operator brief
10:00–10:45 · Main stageOperator brief prepared
Ready for the stage

The checked file, room and operator brief come together.

Workflow illustration · sample data

Follow the workflows

Choose the plan around the work.

Start with the tools you need today. Crew includes Solo; Scale includes Crew. Here’s where the workflows on this page fit.

ema solo
ema crew
ema scale

Bespoke inclusions are agreed by contract. Metered usage, integrations and any Fieldstate production or onsite help are priced separately.

Insights processing is also available on Solo or without a platform plan. See insights and viewing rates.

Calculate costs and hoursBook a call about this workflow

See how the work connects.

Follow the work from accepted talks and room preparation to useful session content and learning records.

Workflow illustrations use sample data. Module access, usage and delivery services depend on your plan and agreed scope.

From accepted talk to ready room
SC
Dr Sarah ChenDesigning better events
Accepted
An idea worth sharingAccepted submission

Speaker preparation

Speaker checklist
Biography & headshot
Presentation file
Permissions
10:00–10:45 · Main stageLinked to the programme
Talk accepted

One accepted talk. A speaker and session record to build on.

Workflow illustration · sample data

Explore this outcome

The tools behind this workflow.

  1. 1. Accept talkSpeaker preparation and contentFrom ema crew
  2. 2. Collect filesSpeakers and talk submissionsFrom ema solo
  3. 3. Prepare roomEvent schedule builderFrom ema solo
  4. 4. Connect sessionSession intelligence and recordingsFrom ema crew · Metered usage applies

The challenge

Where this gets hard

These are the details that need clear owners, current information and a plan for what happens next.

Reviews need a clear record

Submissions, reviewer scores and acceptance decisions need to stay connected as the programme takes shape.

One change affects several people

A speaker change can affect room assignments, session times, presentation files and attendee information.

Speaker materials arrive at different times

Bios, headshots, slides and technical requirements need deadlines and a visible readiness status.

Campaign activity needs a result

Clicks and impressions need context from registrations, attendance and session engagement.

Solution

How hey ema handles it

Connect the preparation, people and information behind each part of the event.

Review submissions in context

Collect abstracts, assign reviewers and record decisions alongside the speakers and sessions they relate to.

Build a programme your team can check

Place sessions across tracks, rooms and times. Review clashes before publishing the attendee schedule.

Keep speaker preparation visible

Give speakers a place to submit materials and see requirements. Track outstanding items before rehearsals and delivery.

Connect registration to the programme

Set ticket types, session choices and capacity rules around the programme you are running.

Learn from the event

Compare campaign activity with registrations and attendance, then use session insights to guide follow-up.

Relevant tools

The tools that make it work

Choose the modules that support your event. Starting plans are shown below; Bespoke inclusions are agreed by contract. Metered services and Fieldstate delivery are scoped separately.

Event marketing intelligence

Plan campaigns and review registrations, revenue and engagement alongside marketing signals. Keep the source of each result clear before deciding what to change.

From ema scale

Event schedule builder

Place sessions on a visual programme, spot clashes and publish the latest details. Give your team and attendees a schedule they can work from.

From ema solo

Speakers and talk submissions

Collect proposals, organise reviews and keep speaker details in one place. Publish accepted talks with their speakers and session information.

From ema solo

Event forms

Build forms that adapt to earlier answers, accept files and keep responses with the relevant speaker, exhibitor or event record.

From ema solo

Registration and ticketing

Set ticket options, ask the relevant questions and send booking confirmations. Give your arrival team the attendee details and access rules they need.

From ema solo

Tasks and approvals

Assign work, set deadlines and route decisions for approval. Keep tasks beside the speaker, exhibitor or session they relate to, so handovers have context.

From ema solo

Event email campaigns

Build branded invitations, reminders and updates. Choose the audience, set the send time and review delivery and response from the campaign record.

From ema solo · Metered usage applies

Event portals

Let speakers upload files, exhibitors complete requirements and clients review progress. Set access around what each person needs to do.

From ema scale

Event reporting and analytics

Build reports from event records, share dashboards and schedule exports. Use ema to help explain results and identify questions worth following up.

From ema solo

Event sales CRM and quoting

Track opportunities, build quotes and send proposals for signing. Turn won work into a project and budget, then record delivery time against what you sold.

From ema scale

Speaker preparation and content

Collect presentation files, manage review rounds and track each speaker’s checklist. Keep permissions, deadlines and preparation status with the programme.

From ema crew

Session intelligence and recordings

Turn recordings into transcripts, summaries, chapters and highlights. Help people find the moment they need, then use the material for learning and follow-up.

From ema crew · Metered usage applies

Event knowledge base

Publish event guides, policies and FAQs for your team, speakers and exhibitors. Track required acknowledgements and make articles searchable with ema.

From ema crew

CPD and continuing education

Set eligible activities and credit rules, track attendance and replay, and issue certificates. Keep member logs ready for reporting and verification.

From ema scale

FAQ

Frequently asked questions

Check the preparation, access and delivery scope for your event.

With Fieldstate

Add experienced people where you need them.

Bring in advice, event assistance, experience design or onsite technical delivery. Add help around any plan, with responsibilities, equipment and fees agreed separately.

Explore event servicesDiscuss Fieldstate support

Talk through your programme and event toolkit.

Bring your submission, registration and speaker preparation process. We’ll map the tools to a plan and discuss recordings or learning records where you need them.

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