Hybrid and virtual event software
Connect the room with the people joining online.
Keep registration, session information and content access connected for both audiences. Plan the technical delivery and follow-up alongside the programme.
Start with the attendee journey.
Sarah explores how clearer arrival information helps people find their first session.
A transcript, summary and chapters make the recording useful.
Workflow illustration · sample data
Choose the plan around the work.
Start with the tools you need today. Crew includes Solo; Scale includes Crew. Here’s where the workflows on this page fit.
Bespoke inclusions are agreed by contract. Metered usage, integrations and any Fieldstate production or onsite help are priced separately.
Insights processing is also available on Solo or without a platform plan. See insights and viewing rates.
See how the work connects.
Connect registration, session content and eligible learning activity across the event. Agree room capture and online delivery requirements separately.
Workflow illustrations use sample data. Module access, usage and delivery services depend on your plan and agreed scope.
Better Events Forum
Ideas for the people bringing events together.
Dr Sarah Chen · Main stage
The programme gives people a clear reason to attend.
Workflow illustration · sample data
The challenge
Where this gets hard
These are the details that need clear owners, current information and a plan for what happens next.
Two audiences need clear access
Attendance types, session choices and joining instructions need to agree.
Remote presenters need preparation
Technical checks, presentation files and joining details need owners and deadlines.
Recordings need a publishing plan
Permissions, editing, access and retention need to be agreed before content is shared.
Participation is spread across records
Bookings, live attendance and recording engagement need to be reviewed together.
Solution
How hey ema handles it
Connect the preparation, people and information behind each part of the event.
Register both attendance types
Configure in-person and online ticket types, session access and communications in one registration workflow.
Connect streams to sessions
Let online participants find the stream from the programme, subject to the event’s access settings.
Prepare every presenter
Collect materials and requirements through organiser-enabled speaker access, with technical checks assigned to the delivery team.
Plan content beyond the live event
Use recording and knowledge-base modules to publish approved resources to the intended audience.
Review online participation
Compare campaign activity, registrations and available live or replay engagement to plan useful follow-up.
Relevant tools
The tools that make it work
Choose the modules that support your event. Starting plans are shown below; Bespoke inclusions are agreed by contract. Metered services and Fieldstate delivery are scoped separately.
FAQ
Frequently asked questions
Check the preparation, access and delivery scope for your event.
With Fieldstate
Add experienced people where you need them.
Bring in advice, event assistance, experience design or onsite technical delivery. Add help around any plan, with responsibilities, equipment and fees agreed separately.
Connect your room and online audience.
Work through registration, streaming and replay together. We’ll explain Crew access, metered usage and any separately scoped capture or production.