Event technology for venues
Give organisers a clearer path from room plan to arrival.
Connect room layouts, session information, signage and check-in. Add Fieldstate support where you need help preparing or running the technology.
Dr Sarah Chen · Main stage
The programme and location help Alex find the first session.
Workflow illustration · sample data
Choose the plan around the work.
Start with the tools you need today. Crew includes Solo; Scale includes Crew. Here’s where the workflows on this page fit.
Bespoke inclusions are agreed by contract. Metered usage, integrations and any Fieldstate production or onsite help are priced separately.
Insights processing is also available on Solo or without a platform plan. See insights and viewing rates.
See how the work connects.
Connect the organiser’s programme and attendee information with room preparation, arrival directions and the delivery brief.
Workflow illustrations use sample data. Module access, usage and delivery services depend on your plan and agreed scope.
Alex’s booking details are ready for the arrival team.
Workflow illustration · sample data
The challenge
Where this gets hard
These are the details that need clear owners, current information and a plan for what happens next.
Venue information gets recreated
Repeated mapping and room information can leave different teams working from different versions.
Room changes affect the guest experience
Programme changes need to reach the people preparing displays, directions and arrival information.
Onsite delivery needs a tested setup
Devices, displays, networks and staff need a clear plan before participants arrive.
Solution
How hey ema handles it
Connect the preparation, people and information behind each part of the event.
Prepare a reusable venue map
Start with an available venue map or scope the preparation of a new one. Add event-specific booths, stages and points of interest.
Connect room information and displays
Use programme data for configured signage and wayfinding. Agree display hardware, map preparation and screen setup.
Plan check-in around the venue
Confirm devices, networks and arrival requirements. Fieldstate can scope onsite technical support and any local setup needed.
Offer the right event modules
Select apps, networking, session intelligence or other modules around the organiser’s event and plan access.
Relevant tools
The tools that make it work
Choose the modules that support your event. Starting plans are shown below; Bespoke inclusions are agreed by contract. Metered services and Fieldstate delivery are scoped separately.
FAQ
Frequently asked questions
Check the preparation, access and delivery scope for your event.
With Fieldstate
Add experienced people where you need them.
Bring in advice, event assistance, experience design or onsite technical delivery. Add help around any plan, with responsibilities, equipment and fees agreed separately.
Talk through your venue and event technology.
Bring your layouts, screens and arrival requirements. We’ll map the modules to a plan and agree any hardware, setup or onsite delivery separately.